KeepMine ("KeepMine," "we," "us") helps you keep track of deadlines, refunds, and reminders from photos, voice, typed notes, and Siri/Apple Reminders. This policy explains what information we collect, how we use it, and the choices you have.
1. Information we collect
We collect the following categories of information:
- Account information. Your email address, and optionally a display name, time zone, and profile photo. If you sign in with Google or Apple, we receive the name and email address they share with us — never your password.
- Content you provide. Photos and documents you capture or upload, what you say with Voice (transcribed on your device in the iPhone app — the audio itself is never sent to us), and text you type — for example a bill, a notice, or a return you're tracking. For a PDF, we also make images of its first pages, which we use to show you the page with the part we read highlighted. Photos, documents and these page images are deleted after 3 days (see section 5). What you send us may include personal details, such as account numbers, dollar amounts, dates, and addresses.
- Apple Reminders data. If you connect Apple Reminders, we read the open reminders on your device (for example, ones you create with Siri) so they can show up in KeepMine. We only read — KeepMine never changes or adds to your Reminders.
- Notification data. If you enable push notifications, we store a push token for your device (and which Apple push environment it belongs to), linked to your account, so we can deliver reminders to it. It is removed if Apple reports it is no longer valid, and when you delete your account.
- Usage information. Basic product-usage events (for example, that a reminder was created or completed, or whether text recognition or notification setup worked) that help us understand what's working and fix what isn't. These events do not contain the content of your photos, voice, or notes. We do not use third-party advertising or tracking analytics.
2. How we use information
- To read what you send us (photo, document, voice, or text) and turn it into a reminder with a date, amount, and notes.
- To highlight, on your photo or document, the text a reminder came from.
- To send you reminders by push notification and, if you've enabled it, email.
- To bring in your Apple Reminders when you've connected it.
- To operate, maintain, and improve KeepMine, including diagnosing problems.
- To respond to you when you contact us for support.
3. AI processing of your content
When you capture a photo, upload a document, speak a reminder, or type an entry, that content is sent to our AI provider (DeepSeek) to extract the details needed to create a reminder — what it is, when it's due, and any amount involved. For voice, your speech is converted to text on your device and only that text is sent — never the audio. A PDF is converted on our servers to images of its first pages (up to five), and those images are what is sent. If DeepSeek is unavailable, we may use OpenAI instead. This processing happens as part of providing the service to you; your content is not used by us to train AI models.
To highlight the text a reminder came from, your photo is also read by text recognition: on the iPhone app, on your device (using Apple's built-in text recognition), with the recognized text and its position on the photo sent to us along with the photo; otherwise on our own servers. In a web browser, voice is transcribed by your browser's built-in speech service, which is run by the browser's maker and subject to their privacy policy.
AI extraction can make mistakes. KeepMine is a tool to help you keep track of things, not a substitute for reading your own bills, notices, and official correspondence. See our Terms of Service for more on this.
4. How we share information
We do not sell your information. We share it only with the service providers that help us run KeepMine:
- Supabase — our database, authentication, and file storage provider.
- DeepSeek — processes photos, PDF page images, transcribed voice, and text to extract reminder details (see above).
- OpenAI — backup provider for the same extraction when DeepSeek is unavailable.
- Resend — delivers reminder emails, if you have email reminders enabled.
- Vercel — hosts the KeepMine application.
- Apple's and Google's push notification infrastructure — delivers push notifications to your device.
- Google and Apple — only if you choose to sign in with them.
We may also disclose information if required by law, or to protect the rights, safety, and security of KeepMine or our users.
5. Data retention and deletion
Photos, documents and voice transcripts you capture or upload (and the page images we make from a PDF) are kept for 3 days and then automatically deleted. The reminder itself, and the details we read from the photo, stay until you delete them. Your profile photo is kept until you change or remove it. Everything else is kept for as long as your account is active, or until you delete it. You can delete individual reminders at any time. You can also export a copy of your data or permanently delete your account and all associated data from Settings → Profile → Privacy & data inside the app. Deleting your account removes your profile, your reminders, your uploaded photos and documents (including the page images of PDFs), your profile photo, and your push tokens.
6. Your choices
- Turn push and/or email reminders on or off in Settings. Email reminders are off by default for new accounts.
- Stop KeepMine reading your Apple Reminders, notifications, or microphone and speech recognition at any time in your iPhone's Settings app.
- Change or remove your profile photo in Profile.
- Export your data or delete your account in Settings → Profile → Privacy & data.
7. Children's privacy
KeepMine is not directed to children under 13, and we do not knowingly collect information from children under 13.
8. Security
Your uploaded photos and documents are stored privately and are only available to you. Your profile photo is the exception: it is stored at a long, unguessable web address so it can be shown in the app, which means anyone who has that exact address can view it.
We use industry-standard measures — including encryption in transit and access controls on our infrastructure — to help protect your information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
9. Changes to this policy
We may update this policy from time to time. If we make material changes, we'll let you know in the app or by email before they take effect.
10. Contact us
Questions about this policy or your information? Email us at contact@xchiral.com.
KeepMine is operated by XChiral LLC (xchiral.com).